Last updated: 23 July 2026
Who we are
Botanical Hair & Scalp (“we”, “us”, “our”) operates the website botanicalhairandscalp.com. We are a scalp-health and hair-care publication. This policy explains what personal information we collect, why we collect it, and what rights you have over it.
The data controller for this website is [Company legal name], company number [Company number], registered at [Registered address], United Kingdom.
If you have any questions about this policy or how we handle your information, contact us at info@botanicalhairandscalp.com
What information we collect
Information you give us. When you subscribe to our newsletter, join our waitlist, or contact us, we collect the details you provide — typically your name and email address, and any information you include in a message to us. If you leave a comment on the site, we collect your name, email address, comment content, and IP address.
Information collected automatically. When you visit our site, we may collect technical information including your IP address, browser type and version, device type, operating system, the pages you visit, the time and duration of your visit, and the website you came from. This is collected through cookies and similar technologies.
Information from third parties. We may receive analytics data from services such as Google Analytics, and engagement data from our email platform (for example, whether an email was opened or a link clicked).
We do not knowingly collect information from anyone under 16. We do not ask for or collect health information, and we ask that you do not send us medical details about yourself.
How we use your information
We use your personal information to:
We do not sell your personal information to anyone. We do not use your information to make automated decisions that produce legal or similarly significant effects.
Our legal basis for processing
Under UK GDPR we rely on the following legal bases:
Consent — for sending marketing emails and newsletters, and for non-essential cookies. You can withdraw consent at any time.
Legitimate interests — for website analytics, site security, and responding to enquiries. We have assessed that this processing does not override your rights and freedoms.
Legal obligation — where we are required to retain or disclose information by law.
Cookies
Our website uses cookies — small text files stored on your device.
Essential cookies are necessary for the site to function and cannot be switched off.
Analytics cookies help us understand how visitors use the site, which pages are read, and how people arrive. This data is aggregated and used to improve our content.
Functional cookies remember your preferences, such as whether you have dismissed a notice.
When you first visit, you will be asked to accept or decline non-essential cookies. You can change your choice at any time through our cookie settings, or by adjusting your browser settings to block or delete cookies. Blocking some cookies may affect how the site works.
Who we share information with
We share information only with service providers who help us operate this website and communicate with you. These may include our website hosting provider, our email marketing platform, and our analytics provider. These providers process data on our instructions and are bound by their own data protection obligations.
We may also disclose information where required by law, in connection with legal proceedings, or to protect our rights, property or safety.
Some of our service providers may store or process data outside the UK. Where this happens, we take steps to ensure appropriate safeguards are in place, such as International Data Transfer Agreements or adequacy regulations.
How long we keep your information
We keep newsletter and waitlist information for as long as you remain subscribed, and for a reasonable period afterwards in case you resubscribe. Enquiry correspondence is kept for up to two years. Comments remain on the site until you or we remove them. Analytics data is retained according to the settings of our analytics provider.
You can ask us to delete your information at any time.
Your rights
Under UK data protection law you have the right to:
To exercise any of these rights, contact us at [contact email]. We will respond within one month. There is no charge for making a request.
You can unsubscribe from our emails at any time using the unsubscribe link in any email we send.
If you are unhappy with how we have handled your information, you have the right to complain to the Information Commissioner’s Office (ICO) at ico.org.uk, or by calling 0303 123 1113.
Security
We take reasonable technical and organisational measures to protect your information against unauthorised access, loss or misuse. However, no method of transmission over the internet is entirely secure, and we cannot guarantee absolute security.
Links to other websites
Our site contains links to other websites. We are not responsible for the privacy practices or content of those sites, and we encourage you to read their privacy policies.
Changes to this policy
We may update this policy from time to time. Any changes will be posted on this page with a revised “last updated” date. Where changes are significant, we will notify subscribers by email.
Contact us
For any questions about this privacy policy or your personal information, contact:
Botanical Hair & Scalp.
Email: info@botanicalhairandscalp.com.
